SolutionsDesigner PDF Importer
FF&E & OS&E automation

Spec data entry is
a thing of the past

Instantly upload designer spec data directly into your full-featured Sigma Sourcing purchasing system, and take command of budgeting and competitive bidding in a fraction of the time.

Data imported
47 items · 0 errors
Time saved
~14 hrs per project
80%
Faster project kick-off vs. manual entry
0
Copy and paste
100%
Built for accuracy
How it works

From designer PDF to procurement-ready data in 3 steps

No manual transcription. No spreadsheet gymnastics. Just accurate data throughout your procurement process.

1

Upload your designer PDF

Drag and drop your FF&E or OS&E spec package into the Sigma Sourcing system. Any standard designer PDF format is accepted.

2

Automatic field mapping

Our importer reads every spec (item names, quantities, vendors, finishes and comments) and organizes information where it belongs.

3

Review, bid & win

Data is instantly live in your budgeting and bidding workflows. Review, adjust, and issue RFQs, all without ever touching a keyboard for data entry again.

Main benefits

Replace busywork with productivity

Empower your company to focus on decisions that drive results.

Ensure data integrity throughout

Accurate spec data flows through your entire procurement pipeline, from budget to RFQ to PO, without costly downstream problems.

Quote & win more projects

With setup time slashed, you can respond to more RFPs in less time. Faster project starts and more competitive bids translate directly into growth.

Free up time for value-added work

Hours once spent on rekeying specs can now be redirected to client relationships, design reviews, and vendor negotiations, the work that actually drives your business forward.

817,000+
Specifications imported into Sigma to date
Smart import

Every detail, captured automatically

The importer doesn't just pull item names. It reads and recognizes the full spec record.

  • Item descriptions mapped to your project
  • Vendor names, finishes, and dimensions captured with full fidelity
  • Designer comments from multiple PDF pages merged into one comments field
  • Spec updates re-imported easily when the designer revises the document

Ready to eliminate spec data entry for good?

Watch the overview or get in touch to get the in-depth product details and see exactly how the Designer PDF Importer will save your company hours on every project.